Develop and implement reactive monitoring systems for health and safety

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Learning Outcome 1 – Develop a health and safety loss event reporting and recording system.

Events could be lost time accidents, damage to plant and equipment or the work environment. Loss report forms could show what happened, to what or who, where, when etc, witnesses.

Procedure could be step by step guide, roles and responsibilities, links to emergency services, regulatory body reporting etc.

Records could be paper based of electronic, could have photographs, testimonies, floor plans etc.

(1.1)       Identify health and safety loss events

Describe what types of health and safety loss events occur within your organisation?  What are their frequencies?

(1.2 & 1.3) Devise health and safety loss event reporting forms and reporting and recording procedures

Describe how you have devised health and safety loss event reporting forms. Explain how the forms may differ depending on the type of incident/accident. Explain how you have developed the procedure for accident/incident reporting within your organization.

(1.4)      Plan the implementation of the health and safety loss event reporting and recording procedure

Describe the process and steps involved, when introducing a new or revised acccident/incident recording procedure. Who is involved in the process and what communication methods are used?

(1.5, 2.7, 3.2) Maintain and keep records of the health and safety loss events including statistical and epidemiological analysis.

Describe what documents are used when reporting accidents/incidents, how they are stored and how they are maintained, who has access to them and how long are the records kept.

(1.6)      Develop a system to report health and safety loss events to the regulatory authorities

Explain how you have developed the procedure for accident/incident reporting to the regulatory authorities.

Include any recent changes to legislation which affect this reporting (RIDDOR in UK).

Learning Outcome 2 – Implement health and safety loss event investigation systems and procedures

Could be related to RIDDOR requirements, could be fire, escape of toxic fumes, falls from height, loss of consciousness, 7 day injury etc.

Plans might include roles and responsibilities, access to PPE, access to video camera or photographic equipment, recording documents, time scales, reporting procedures.

Investigation could include interviewing witnesses, taking samples, examining records (maintenance records, training records etc) testing equipment, consultation with line managers, senior management. Access to health and safety professionals, technicalexperts for guidance and advice etc.

Breaches could relate to HASAW Act, Management of Health and Safety Regulations, RIDDOR, PUWER, Workplace Regulations or other regulations specific to own organisation. Implementation could include roles and responsibilities, timescales, monitoring progress, meetings and reviews etc.

(2.1)  Identify which health and safety loss events require a formal Investigation

Describe how you decipher, which accidents/incidents require a formal investigation and why.

(2.2)  Plan the implementation of health and safety loss event investigation systems and procedures

Describe how you determine the roles and responsibilities of those who will be involved in loss event investigation.  What resources (equipment, records, personnel, expertise) will be required to facilitate an investigation and how will they access them?

(2.3)  Implement health and safety loss event investigation systems and procedures

Explain how you roll out accident/incident investigation procedure. Explain the communication methods used when implementing these new procedures.

(2.4)  Investigate health and safety loss events

Describe in detail a loss event you have investigated.  Describe the procedures and processes you went through.  (Supply an example which clearly shows your involvement as evidence).

(2.5)  Identify directors, senior, line, functional and technical managers, employee representatives and employees in order to:

  • advise them about the risk assessments that need to be reviewed in the light of health and safety loss event investigations
  • advise them of the possible breaches of statutory and common law requirements following health and safety loss event investigations

Explain what arrangements are in place and how you communicate the above and what your duties are in relation to accident investigation and consequential risk assessment. Give an example of where you have advised the relevant parties on their statutory duties and potential impact of breaches of the requirements.

(2.6)  Manage the implementation of recommendations arising from health and safety loss event investigations

Describe how you personally manage the implementation of recommendations.  How do you ensure they are implemented and are effective?

Learning Outcome 3 – Conduct statistical and epidemiological analyses

Analysis could be numerical, graphical, charts, spreadsheets, images etc and could be drawn from health and safety records, results of sampling, results of investigations etc.

Presentation could include graphs, images, notes and records. Records could be paper based or electronic.

(3.1)  Produce statistical and epidemiological analyses of the health and safety loss event data in the organisation in order to:

  • present it in numerical and graphical format
  • interpret statistical and epidemiological analyses
  • present to directors, senior, line, functional and technical managers, employee representatives and employees in a meaningful way

Explain the system you use, to present statistical information to an audience. Describe the process of how the data on ill health and occurrences regarding diseases or other health related characteristics are analysed and then presented in numerical and graphical formats.

Learning Outcome 4 – Maintain communication with stakeholders of health and safety reactive performance monitoring outcomes

Outcomes could include causes, impact, equipment failure, human factors, environmental factors, task related factors.

Report could contain brief overview, detailed and complex findings, graphs, charts, recommendations, costing, timescales, roles and responsibilities etc.

Recommendations could include changes to working practice, changes to plant, equipment, personnel, changes to locations of activities, reviewing risk assessments, training and supervision. Compliance could relate to HASAW Act, Management of Health and Safety Regulations, RIDDOR, PUWER, Workplace Regulations or other regulations specific to own organisation, reporting and recording procedures, training and supervision.

 (4.1, 4.2, 4.4) Prepare written and verbal reports and select appropriate recommendations based on the outcomes of health and safety reactive performance monitoring and inform directors, senior, line, functional and technical managers, employee representatives and employees of the outcomes of health and safety reactive performance monitoring

Describe how you ensure all levels of the organization are informed of the outcomes that have resulted from accident/incident investigations. Describe the type of information and data you consider when producing reports on accidents/incidents.  Describe how you justify your recommendations.

(4.3)  Interpret to a lay audience the outcomes of health and safety reactive performance monitoring

Describe occasions when you communicate the outcomes of accident/incident investigations to an audience, which could include the general public and other external persons.  Consider who the recipient is of the information and how they will interpret and use the information.

(4.5)  Comply with the requirements of the regulatory authorities in respect of the outcomes of health and safety reactive performance monitoring.

How do you ensure compliance with the requirements of regulatory authorities (ie RIDDOR), in determining what requires formal reporting, by whom and when?

Learning Outcome 5 – Understand how to develop and implement reactive monitoring systems for health and safety

Reduction/elimination of accidents, safety of workforce, plant and premises, health and safety culture, early warning routine, events could include fire, explosion, escape of fumes or gasses, building collapse, equipment failure, loss of consciousness, loss of sight, fractures, multiple injuries etc.

Reporting could include speed of reporting, methods of reporting (telephone, written reports) distribution of reports, use of formal documentation, storage of records and reports.

Elimination /confirmation of causes, different factors (e.g. human, environmental) benefits of written communication (e.g. complex issues) and verbal communication (e.g. immediate feedback) showing understanding sympathy, empathy.

Benefits of statistical data, evidence provided.

Benefits of different visual images (e.g. speed and ease of understanding) External factors could include UK and EU legislation, requirements/expectations of professional bodies, customers and others who may be affected, materials used in production process, location, access to Emergency services.  Difference between common law, precedents, weight of evidence, torts, civil wrong, negligence and statute law, legislature, powers of regulatory authorities, penalties, court procedures.

(5.1)  Explain the nature and role of reactive health and safety monitoring systems within the organization

Explain what you aim to achieve by having effective reactive monitoring procedures in place.

(5.2)  Explain health and safety loss events that require formal investigation in relation to:

  • types
  • causes
  • impacts
  • systems and procedures.

Explain how the causes can impact on the organization and how systems and procedures can be affected.

(5.3)  Describe reporting and recording procedures for health and safety loss events

Describe the process for reporting and recording accidents, incidents. Consider the methods used, speed, the personnel requiring notification.

(5.4)  Describe principles of:

  • fault-tree analysis
  • events and causal factors analysis
  • effective written and verbal communication
  • how to respond to the needs of others
  • statistical and epidemiological analyses of data, including the use of the normal and poisson distribution
  • histograms, pie charts, cusum charts and line graphs

Describe the principles and benefits of the different analysis tools used in accident investigation, as listed above. Explain which principles are used to find accident/incident causes (FTA, Events and Causal Factors) and which are used when presenting data in graphical format  to find trends (normal and poisson distribution)

(5.5)  Describe external factors influencing reactive health and safety monitoring systems and investigations

Describe what external factors could influence or have an impact on accident/incident investigations. Consider local authorities and regulations.

(5.6)  Explain health and safety statutory and common law requirements regarding loss events.

Explain what the differences are between common law and statute law.  Consider the powers of regulatory authorities and the penalties that can be administered by courts.

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